Texas A&M University Administrative Coordinator I in College Station, Texas
Position Title Administrative Coordinator I
Posting Title Administrative Coordinator I
System Member Institution/Agency TEXAS A&M UNIVERSITY (TAMU)
Department DEAN OF VETERINARY MEDICINE / 02-144001
Posting Number S00982FY17
Pay Basis Annually
Job Close Date
Geographic Location College Station
Budget Type Budgeted/Benefits - Full-Time
Is this position restricted by the Patriot Act? No
Is this position D.O.T. regulated? No
EEO AA Statement
The Texas A&M System is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Position Summary Information
The Administrative Coordinator I, under general supervision, provides administrative support for a unit or specialized activity.
Required Education and Experience
Bachelor’s degree in applicable field or equivalent combination of education and experience. Two years of related experience in office administration.
Preferred Education and Experience
Three or more years of administrative experience.
Required Licenses, Certifications, or Registrations
Preferred Licenses, Certifications, or Registrations
Required Special Knowledge, Abilities, and Skills
Excellent oral and written communication skills. Ability to use word processing, spreadsheet and database programs. Ability to multi-task and work cooperatively with others.
Preferred Special Knowledge, Abilities, and Skills
Interpersonal and communication skills and ability to plan and organize effectively. Keyboarding skills. Able to communicate well in English.
Other Requirements or Other Factors
Preferred Other Requirements or Other Factors
Understand and comprehend the Texas A&M One Health collaborative, multidisciplinary approach to research, education, and outreach programming. Ability to travel to various locations on and off campus.
Detailed Job Duties
Performs related work as required; performs other duties as assigned.
Handle One Health communications appropriately. Prepare program correspondence materials, reports and presentations. Maintain online materials including website, Facebook, and other modalities.
Support and coordinate the One Health programs and events (i.e., Campus Council meetings, visits, workshops, etc.). Apply, interpret and communicate University policies and procedures and serve as a resource for such. Assures the confidentiality of mail, correspondences and reports.
Develop, evaluate and ensure adherence to office procedures. Maintain office supplies and equipment. Manage and track office budget and expenses. Evaluates and develops procedures and methods for process improvement, administrative changes, or new initiatives. Provide agendas and staffing assistance for meetings. Prepare travel requests, travel arrangements, and expense reports for Assistant Dean and invited guest.
Maintain One Health records and databases. Capture, analyze and summarize One Health research, educational and outreach programs (i.e., presentations, publications, grants submitted, grants awarded, number of faculty, staff and students participating, etc.).
Support grant funding opportunities that include grant-writing, preparation grant proposals and revisions, handle financial activities as required by institutional financial units.