Gensler Receptionist in Dallas, Texas
Careers Site Location:Dallas, TX, US
Gensler is a global architecture and design firm grounded in the belief that design strategy optimizes business performance and human potential. Our 5,000+ practitioners networked across 44 offices use global perspective and local presence to innovate at every scale. Whether we are refreshing a retailer’s brand, planning a new urban district, or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient, and more impactful.
What You Will Do
Answer busy multi-line phone and direct callers appropriately
Greet/welcome all guests and notify the appropriate staff member of their arrival
Broadcast announcements using overhead paging system and/or send email notifications to all employees, as needed
Maintain in/out log and staffing dashboard with employee time off request forms
Monitor conference room reservation system throughout the day and notify appropriate staff of possible conflicts
Assist with booking and canceling conference room reservations
Manage site visit equipment reservations using online system; ensure cameras remain charged
Maintain rotation schedule for front desk coverage and manage Outlook calendar
Ensure lobby and lobby-facing conference rooms remain tidy throughout the day
Empty and load dishwashers daily
Maintain Nespresso machine daily (cleaning and supply stocking)
Provide beverage refreshments in break rooms each morning
Assist with catering and flower orders, as needed
Assist with administrative projects/tasks/special events, as needed
Minimum 3-5 years of experience in an administrative capacity
Strong attention to detail and multi-tasking skills
Excellent organizational and technical skills (MS Office)
“Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through
Must be able to function well both independently and as part of a team
Excellent communication and relationship management skills
Ability to interact professionally with all levels of the Firm, Clients and Consultants
Must be able to work overtime on an as-needed basis
Must have professional personal presentation
Must have professional phone-etiquette
Must be reliable
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
Gensler is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.