Gensler Receptionist in Dallas, Texas

Receptionist

Careers Site Location:Dallas, TX, US

Description

Receptionist

Gensler is a global architecture and design firm grounded in the belief that design strategy optimizes business performance and human potential. Our 5,000+ practitioners networked across 44 offices use global perspective and local presence to innovate at every scale. Whether we are refreshing a retailer’s brand, planning a new urban district, or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient, and more impactful.

What You Will Do

  • Answer busy multi-line phone and direct callers appropriately

  • Greet/welcome all guests and notify the appropriate staff member of their arrival

  • Broadcast announcements using overhead paging system and/or send email notifications to all employees, as needed

  • Maintain in/out log and staffing dashboard with employee time off request forms

  • Monitor conference room reservation system throughout the day and notify appropriate staff of possible conflicts

  • Assist with booking and canceling conference room reservations

  • Manage site visit equipment reservations using online system; ensure cameras remain charged

  • Maintain rotation schedule for front desk coverage and manage Outlook calendar

  • Ensure lobby and lobby-facing conference rooms remain tidy throughout the day

  • Empty and load dishwashers daily

  • Maintain Nespresso machine daily (cleaning and supply stocking)

  • Provide beverage refreshments in break rooms each morning

  • Assist with catering and flower orders, as needed

  • Assist with administrative projects/tasks/special events, as needed

Qualifications

  • Minimum 3-5 years of experience in an administrative capacity

  • Strong attention to detail and multi-tasking skills

  • Excellent organizational and technical skills (MS Office)

  • “Can-Do” attitude: must be able to determine priorities and exhibit a high level of initiative and follow-through

  • Must be able to function well both independently and as part of a team

  • Excellent communication and relationship management skills

  • Ability to interact professionally with all levels of the Firm, Clients and Consultants

  • Must be able to work overtime on an as-needed basis

  • Must have professional personal presentation

  • Must have professional phone-etiquette

  • Must be reliable

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.