BP Americas, Inc. Team Assistant in Houston, Texas


Job title:

Team Assistant



Role synopsis:

The job holder will be responsible for all administrative activities in support of multiple teams and report directly to the GOO VP Operations - Regions.

Req ID:



United States - Texas - Houston

Is this a part time position?:


Relocation available:


Travel required:

Negligible travel

Key accountabilities:

The Team Assistant is accountable for providing executive support, the main duties will include:

  • Detailed travel arrangements

  • Detailed calendar management

  • Schedule routine calls and events with key stakeholders

  • Set-up and support on-site/off-site meetings and conferences, including meeting room bookings, negotiating contracts, setting up catering, transportation, material preparation, etc.

  • Meeting management including agenda preparation and coordination of content and presenters

  • Oversee administration of Outlook distribution lists

  • Prepare letters, reports, PowerPoint presentations and assemble briefing packs and pre-read materials

  • Prepare monthly expense reports, including e-Expense tracking to resolve issues when needed

  • Reconcile monthly ProCard/Meeting Citicard expenses

  • Miscellaneous duties/tasks as required, such as organizing and streamlining the office space, office equipment and filing system

  • Strict confidence to be maintained in work environment

  • Special projects as requested

Essential Education:

Applicants must have a high school diploma or equivalent

Desirable criteria and qualifications:

Candidate must be:

  • Knowledgeable of broader BP systems e.g. SAP, Field Glass, OMS

  • Safety conscious

  • Detail oriented

  • Pro-active and highly organized

  • Hold themselves to a high standard of quality work

  • Flexible and able to respond to requests quickly and in a timely manner

About BP:

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

BP's Upstream segment focuses on finding reserves of oil and gas, developing the means to extract and process it and then consistently producing and transporting it to market. This involves using cutting edge technology to find the energy reserves, the ability to drill thousands of meters under the ground, designing, building and operating some of the world's largest most complex production onshore / offshore facilities and finally being able to transport these fluids, in order to provide energy to the world.

BP is the largest operator (excluding National Oil Companies) in the world with over 6.6MM BOE/Day gross operated production and operations in 25 countries on six continents. The largest community in BP's Upstream Segment, around 6000 people work in operations, essentially delivering oil and gas from the wellhead to the market. Operations staff play a significant role at all stages of the exploration and production cycle - providing input to a project from early appraisal all the way through to full production.

Application close date:




Job category:

Business Support

Countries (State/Region):

United States - Texas


If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test (and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest)

As part of our dedication to the diversity of our workforce, BP is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us or have one of your representatives contact us at BPUSApplicationAssis@bp.com or by telephone at 281.366.1999.

Read the Equal Employment Opportunity is the Law poster and the poster supplement - for more information about Equal Employment Opportunities. ( Spanish version )

BP is an equal employment opportunity and affirmative action employer. View our policy statement .

Essential experience and job requirements:

  • Demonstrates personal concern for the safety and well-being of others

  • Five to ten years of administrative experience, including an extensive track record working at an administrative level in an executive setting and managing activities in a professional manner

  • Coordinates and collates information on behalf of the team

  • Reviews emails and takes appropriate action

  • Practices digital security to ensure all emails are properly handled or reported

  • Candidates will have strong planning and organization skills and be able to act on their own initiative and show good judgment

  • Applicants will have strong writing, editing and content management system skills

  • Strong experience in MS Office and SharePoint

  • The successful candidate will be flexible, willing to handle a variety of responsibilities and take the initiative to manage tasks independently

  • Attention to detail and accuracy

  • Look for and take initiative to create and implement creative solutions to challenges within GOO administrative processes

  • Works in a pro-active manner, demonstrating a sense of urgency and energy to achieve results

  • Team player with the ability to effectively communicate and network with individuals both within BP and externally

  • Utilizes appropriate systems for effective processing of information

  • Executive presence

  • Commitment to the code of conduct and compliance and ethics

  • Commitment and skill in creating a speak up culture within the organization, making the executive accessible to the workforce

  • Willingness to give and receive honest and open feedback

Other Requirements (eg Travel, Location):

There are no additional requirements. Please respond with N/A below.

Eligibility Requirements:

If you are applying for a position in the United States, you must be at least 18 years of age, legally authorized to work in the United States; and not require sponsorship for employment visa status (e.g., TN, H1B status), now or in the future.