UT Health Residency/Fellowship Program Coordinator for Medical School / Houston Texas in Texas Medical Center-Houston, Texas
Residency/Fellowship Program Coordinator for Medical School / Houston Texas
Texas Medical Center-Houston, Texas
Education / Child Care
McGovern Medical School at UTHealth
Requisition #: 180000PH
We are searching for a Residency/Fellowship Coordinator for our medical school. The ideal candidate will be someone who has experience with a residency program, and preferably one attached to a school. Our residents average 84 with an additional 30 visiting ones at any given time. This employee will need to be able to do matching, making call schedules, and also working on rotations. It would also be helpful if they have any exposure to the software package NEW INNOVATIONS which we currently use to administer our program.
In general this role coordinates the academic, operational, and financial activities of the residency program; assists in the development of program educational and administrative goals and objectives; develops the mapping of the residency program structure; and provides sound guidance and advice on other pertinent residency program issues.
This is a full time role which is fully eligible for all of our UTHealth benefits. This could be hired at level I, II, or at a Senior Level depending on qualifications of the applicant.
Position Key Accountabilities:
Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
Ensures compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the GME Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program.
Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences. Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training. Creates and edits departmental residency training manual.
Oversees all aspects of the resident/fellow recruitment process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
Implements all required modules of the residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows.
Develops and maintains program letters of agreement for all required rotations at outside institutions.
May be assigned routine budget or financial responsibilities by supervisor.
Performs other duties as assigned.
Excellent computer skills including proficiency in Microsoft Office Suite required.
Experience with residency management and physician scheduling software preferred.
Strong communication skills both written and verbal; excellent attention to detail, skilled multi-tasking ability, demonstrated commitment to follow-through of assigned tasks and projects, and exceptional customer services skills.
Good interpersonal skills and collegiality; ability to work independently and as part of a team.
High school diploma or equivalent, but Bachelor's degree is preferred.
Three years of related experience required; experience in an academic setting preferred.
May substitute required experience with equivalent years of education beyond the minimum education requirement.
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
University of Texas Health Science Center at Houston (UTHealth)
Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.
UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.
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